Foreign Service Officers (FSOs) at the International Trade administration (within the Department of Commerce) whom among their many responsibilities, are responsible for refining United States commercial policy, promoting U.S. exports, and protecting U.S. commercial interests abroad. Much of their professional career is spent serving in various overseas diplomatic missions, rotating locations every 2 – 3 years. For the past 10 years, the iBid platform was used by the FSO community to submit their bid requests and the information used as a basis for the consideration of their future assignments.
iBid is the enterprise platform that serves many functions, including:
Without iBid, there is no digital alternative that supports the FSO placement or provides historical context necessary to allow the office of the Director General of the United States to make the critical decisions that best protect U.S. commercial interests.
The Problem
Once a robust application, iBid was originally built on SharePoint 2013. The underlying data structure was supported by a combination of SharePoint Lists, Microsoft Access and Microsoft Excel to store various elements of data. The platform had reached the end of life due to functional, data integrity, technical and security issues. Additionally, the User Experience was plagued with poor navigation, outdated usability standards, and an unstructured site map.
Application Administrators had limited visibility into the data, and often had to manually perform downloads from multiple tables to manipulate reports to provide necessary reporting information. This time-consuming process was highly manual and prone to user error. Other issues such as Out Of Cycle Bid Management and Candidate Evaluation were time consuming events that required individuals to perform workarounds due to the limited functionality of the system.
To keep pace with the changing needs of the organization, ITA needed to modernize iBid – with minimum disruption and zero data loss – over the course of nine months prior to the next scheduled Bid Round.
The Platinum Difference
With only nine months to delivery, our team held design-thinking sessions to prototype designs that reflected the desired customer experience. This multi-disciplinary team of UI/UX professionals, data engineers and solutions architects produced a user-centered solution and information architecture that supported the needs of the FSOs, HR professionals, and administration team of the Director General’s Office.
Punctuated by our approach to involving our various stakeholders each step of the way and providing credentialed experts, our team developed a cloud-based, low-code integrated solution powered by Microsoft’s Power Platform, Dataverse and PowerBI. We employed a Lean Agile approach based on SAFe methodologies to increase the velocity of our software releases over the course of the project.
By maintaining our customer focus and adherence to the principles of Agile, the Platinum Technologies team exceeded every technical metric. To ITA’s benefit, our team delivered a fully functional replacement for iBid within seven months in support of the OCIO organization. Users received the system they desired, the solution was delivered on a modernized platform while maintaining data integrity, and leaders now had insights to accelerate critical resource decisions to support American commercial policy.
Platinum Technologies is proud to support ITA’s mission with their first-ever successful Agile Software Development program, and to have set the standard for all future software deliveries at the bureau. We are your cloud-first solutions provider and welcome the opportunity to advance your mission priorities. For more information on our Low-Code, Cloud or Cybersecurity Solutions, contact us at operations@pt78.co.